Meet Cue

Your studio's office manager. On every hour.

Cue answers new inquiries, sends the paperwork, chases the insurance certificate, lines up your crew and keeps your clients on schedule, at any hour. Anything that matters waits for your yes.

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While you were shooting

A Saturday, from Cue’s side of the desk.

You were shooting all day. Cue handled the routine work as it came in and left the rest for Monday, prepared and ready to send. Routine notices and reminders go out on their own. Anything Cue writes for you, and anything about money or signatures, waits for your yes.

SaturdayWhile you were out shooting all day

9:42 amNew inquiry from Priya and Sam for June 14. Your date is free. Acknowledged it, told you, and drafted your reply.
11:05 amReminded the Okafors to sign their agreement.
1:30 pmMarcus passed on the Lee wedding. Offered it to Dana, next on your list.
2:15 pmChased your agent for the Willow Creek certificate.
4:50 pmDana said yes. The Lee wedding is on her calendar.
6:20 pmThe certificate came in with $500,000 of cover. Willow Creek needs $1,000,000. Flagged it for you.
7:10 pmReminded the Parks about the planning form they haven't finished.
8:00 pmSent next Saturday's couple their week-before note.

Waiting for you on Monday

Your reply to Priya and Sam
The Willow Creek certificate: send it, or ask your agent to fix it
The Lees' schedule confirmation
Crew offers for the Nguyen wedding, booked Saturday night
A reminder to the Parks: their balance is a week late

8 things done. 5 waiting for one tap each.

An example Saturday. Some of this needs QuickBooks, Google Calendar or your insurance details connected first.

The job description

What Cue does, and what waits for you.

“On its own” runs at any hour with nobody there. “You approve” is prepared and waits for one tap. Some duties need something connected first, and say so.

Position: Office manager
Hours: All of them, weekends included
Reports to: You

Inquiries

Acknowledges every inquiry from your website form, checks your date and tells youOn its own
Turns inquiries forwarded from your inbox into jobsOn its ownNeeds: Forwarding set up
Drafts your first reply, in your voiceYou approve
Follows up with couples who go quiet, on day 3 and day 7You approve
Lets couples book, move or cancel their consultation themselvesOn its ownNeeds: Your availability

Proposals and agreements

Follows up on a proposal the client hasn't answered, on day 3 and day 7You approve
Writes the agreement from the accepted proposalOn its own
Reminds the couple to sign, on day 3 and day 7On its own

Getting paid

Sends the retainer invoice from your QuickBooks once the agreement is signedOn its ownNeeds: QuickBooks
Books the job when the retainer is paid: confirmation, calendar, foldersOn its own
Raises the final balance invoice 28 days before the dayOn its ownNeeds: QuickBooks
Drafts a reminder when a payment is late, and checks it's still owed before it goesYou approve

Crew

Lines up crew offers, with the rate on them, when a job booksYou approve
Offers the job to the next person on your list when someone passesOn its own
Puts the job on their calendar when they say yesOn its ownNeeds: Google Calendar
Sends crew their call times two days beforeOn its own

Venues and insurance

Asks your agent for the venue's certificate 60 days outYou approveNeeds: Your insurance details
Chases your agent until the certificate comes backOn its own
Reads the certificate and checks it against what the venue requiresOn its own
Sends it on to the venueYou approve

Planning and the wedding week

Reminds couples about planning forms they haven't finishedOn its own
Locks the wedding details four weeks out and asks the couple to confirmOn its own
Sends the couple their week-before noteOn its own
Prepares the schedule confirmation and the day-before checklistYou approve

After the wedding

Asks for a review after the gallery goes outOn its ownNeeds: Your review link
Reminds the couple to choose their album photosOn its own

Will never

Signs anythingAgreements are signed by people.
Records a paymentThat comes from QuickBooks, or from you.
Changes who can see whatPermissions are yours alone.
Marks a job readyFixed rules decide, never an AI guess.
Touches your photosCue runs the office. The pictures are yours.

It starts by asking

On day one, the messages that sound like you wait for you: the schedule confirmation, the day-before checklist, the balance notice. Approve the same kind three times without changing a word and Cue offers to send it on its own from then on.

You choose what it may send without asking
Money and signatures always wait
Anything Cue writes itself always waits

It speaks as your studio

Your clients and your crew never deal with Cue. Every email and every page they see carries your studio's name and your voice. Cue works behind the scenes, for you.

Your name on every email and page
Replies drafted in your voice
Never pretends to be a person

It learns from your own paperwork

Bring in the agreement, packages, questionnaires and email templates you already use, and the jobs you've already booked. Cue works from them, not from a template someone else wrote.

Your agreement and your packages
Your forms and your wording
Booked jobs arrive quietly, with nothing sent

It never touches your photos

Cue runs the office. Editing, culling, album design and the gallery you send are yours. Cue reminds the client to choose their album photos and asks for the review afterward.

No editing or culling
You release the gallery
Reminders and the review ask, after

Hire, software, or Cue

Works like an assistant. Costs like software.

Compared	Hire an assistant	Buy a CRM	Cue
Who does the work	They do, once you've trained them	You do. It keeps the records	Cue does. You approve what matters
Hours	Theirs	Yours, usually evenings	Every hour, weekends included
Learns how you work	Over months	Only what you set up	From your own agreement, packages and forms
If they leave	You start over	Nothing changes, because you were doing it	Nothing to leave
Cost	$47,540 a year, at the US median	A monthly fee, plus your time	$150 a month

Median pay for secretaries and administrative assistants: $47,540 a year, $22.86 an hour. Source: U.S. Bureau of Labor Statistics, May 2025.

Built with a working studio

“I review it and send it.”

Gabriel RhodesGR Productions, Madison, New Jersey

Built around how one studio runs its weddings.

GR Productions is a wedding photography studio in Madison, New Jersey. StudioCue was built around the way it works: its inquiry form, its run-of-show rules, its night-before checklist. Its own wedding forms ship in StudioCue as recommended templates.

Before StudioCue, GR ran each wedding across eight separate tools: about 5–6 hours of mechanical admin per couple, and 1–2 hours staffing each event, by Gabriel’s own estimate.

Watch a wedding run, start to finish